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Top 5 tips to make working in T4 simple: Part I

10.30.2015 | By:
Learn how to build a content team within your department.

If you're working on your website, we've got a few great tips that can help you master working in the T4 content management system.

1. Use Google Chrome.

Why Chrome? It will give you a better T4 experience.

When T4 was created, it was developed in a way that works best with Chrome. Some features actually will not work (like inserting media) if you're using IE or Firefox.

2. Know your news & events basics

When you take the time to post news & events, you only want to have to do it once.

Remembering these things will keep your stories from getting sent back to you, which will get them on the site (and into the Flame) a whole lot faster.

  • Always create a new section before you add your news content
  • When you set your canonical link, select your specific story section, not your department’s news section
  • Write a headline that would make you want to read the story
  • Main story images have a set dimension: 450x300. Do not use a photo that is not this size for your main image
  • Do not get your images from the internet

3. Don’t use direct edit

You might like direct edit, but it causes problems with your content.

If you've ever had an issue with your content getting published when you know you approved it, there's a good chance direct edit is the source of the issue. It also has limited editing functionality, which isn't good for you.

Bookmark the T4 address in Chrome and keep it in your favorites, then edit and approve your content from the site structure.

4. Be aware of your navigation

If you aren't aware of your navigation structure, you can inadvertently remove access to certain pages within your site. This is a bad user experience. It can also make you frustrated when you realize your audience can't see the things you want them to see.

Take a look at your department's website. If you have a sub nav (a.k.a. a white box with links), you'll need to proceed with caution. If you're adding a third level of pages, you might need to add a sub nav to keep the user aware of where they are.

5. Be proactive

Your website carries a lot of power, so make sure you're taking steps to keep it up to date, engaging and informative.

If you know you've got something to promote or information that's going to change, don't wait until the last minute to get it posted. You can start planning how you're going to use your website as soon as you know there's something to promote.

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