I Have a Grant. What's Next?

There is a chance your proposal won’t be 100% covered. If it isn’t, we’ll work with you to revise your budget. If university cost share will be required to cover costs, then you’ll need to fill out a Cost Share Approval Form.

We’ll work to get the signatures on any agreement or contract required with the funding source. We will then put together a Thank You letter to that source for their generosity.

Let’s tell the world about your project! If applicable, we’ll put an article together to be posted on Texas Wesleyan’s website and in the Flame.

The office will set up a meeting with the Principal Investigator (PI) to discuss how the grant will be executed. Here, we'll sit with you to figure out the best course of action including which forms you may need to complete your project. We'll address things like a timeline, budget, and outcomes. If there is a potential conflict of interest, we'll address that, too.

No expenditure will be authorized until after this meeting. At that point, the PI will sign an Acknowledgement Form of Compliance.

Now it’s time to go to work. The PI will now execute their project, while tracking goals, objectives and outcomes.

Now it’s time to track how you’re spending your funds. You’ll be getting a Budget Tracking Form to do just that. There are also other forms and protocols that may be necessary depending on your project, including how to hire and pay students, traveling, and reimbursement forms. Just call us with your questions. Our Life of a Grant flowchart also goes into more detail.

A component of your project may involve research. If it does, we'll contact the Institutional Review Board.

Unfortunately, not all plans go off without a hitch — and the same goes here. You may need to make some changes to your project. That’s where a Grant Change Form comes in. Whether it is a change in budget, an extension is needed or there is a change in expected outcomes, fill it out. Then we’ll contact the funding partner for approval.

We’ll contact you about 30 days before the end of the report to go over your Budget Tracking Form to see how any remaining funds need to be spent. We’ll then write a final report and submit that to the funding partner.