For a third-party organization to sponsor a student, they must provide TXWES with authorization* to bill them for a student’s charges. The authorization is a document in which the third-party organization commits to pay designated education expenses for the student. The authorization needs to include:
- Student’s Name
- Student’s ID Number
- Semester or dates being covered
- Specific charges covered (tuition, fees, housing, meal plan, etc.)
- The minimum/maximum amount, or flat dollar rate per credit hour
- Name and contact information for the sponsor
- Signature and date from an authorized official
* Authorizations are considered guaranteed funds from the sponsor. TXWES does not accept authorizations with stipulations on grades or course completion.
Posting third-party contracts
When TXWES receives a valid authorization, a “defer to third party payment” will be placed on the student’s account in the amount of the pending payment. If a balance remains, the student should pay it immediately to avoid a financial hold being placed on their account.
A “defer to third party payment” is not an actual payment. It will be placed on the students account so that the student is able to attend class and not be deregistered (provided any difference in balance is paid) while we wait for the organization to pay.
An invoice will be sent electronically to the third party after the add/drop period. Payment is due immediately upon receipt of the invoice.
Students sponsored by a third-party organization have to fulfill specific responsibilities in order to have the third-party sponsorship applied to their account:
- Provide a valid authorization document from their sponsor one week prior to the tuition due date
- Is responsible for renewing their authorization each semester
- Is responsible for paying any balance not covered by the third-party organization
- If payment is not received from the third party, the "defer to third party payment" will be reversed* from the student's account and the student will be responsible for payment
*If reversed, a financial hold will be placed on the student’s account which would prohibit a student's enrollment activity, obtaining transcripts and diplomas